Private Events FAQ
How do I schedule a tour to view the venue spaces?
Please contact Kathleen Mazzei, Private Events Coordinator, at 253-272-4258 x3017 or email KMazzei@TacomaArtMuseum.org.
How can I secure my preferred event date?
In order to secure a date, time, and venue space, TAM requires a signed event estimate and $500 deposit (due within 10 days of signed estimate). A signed complete private event contract is required at least 30 days before the event date. The remainder of the event cost is due by the day of event. The deposit (less expense, damage, or cleaning costs if applicable) will be mailed via check after 10 business days of event date.
Can I hold an event during the morning, afternoon, or evening? Are weekends an option?
This depends on your venue choice. Some spaces are available during the hours of museum operation (Tuesday – Sunday, 10 am – 5 pm). Some venue spaces are only available after the museum closes at 5 pm. Yes, weekends are an option and very popular for many events.
What is your cancellation policy?
Within 30 days of the event, the following schedule applies:
- Within 30 business days of the event, TAM retains 50% of all monies paid.
- Within 20 business days of the event, TAM retains 75% of all monies paid.
- Within 10 business days of the event, TAM retains 100% of all monies paid, and any costs incurred in preparation for the contracted event will be billed immediately to the Client.
Is it possible to add time to our function, beyond the standard 4-hours?
Yes. When available, additional time can be included. Additional time is billed at $100 per hour for an individual space and $150 per hour for multiple spaces.
What time can I access the facility on the day of the event?
You may access your event space one hour before the specified start time in your rental agreement (unless an alternative agreement has been pre-arranged with TAM’s Private Events Coordinator). TAM requires that the premises be vacated by all guests, vendors, equipment, trash, and others associated with the event no later than one hour after the event’s scheduled end time as specified on the rental agreement (e.g., if agreement states end time is 10 pm, all people, equipment, trash, etc. associated with the event must leave the building by 11 pm). Additional fees may apply if time is exceeded.
May I decorate my rented space?
Yes, but decorations must be approved by the Private Events Coordinator no later than two weeks in advance of your event. For the safety of the art and the museum building, certain décor is prohibited; a detailed list can be provided upon request.
Can I bring in my own food, alcohol or catering service?
All food and alcohol must be provided and served by one of TAM’s advertised/approved caterers or vendors, or by TAM’s talented in-house catering service. The Private Event Coordinator can provide a list of approved caterers to choose from. If you have a special caterer in mind that is not on TAM’s list, please ask the caterer to contact the Private Events Coordinator regarding TAM’s approval process.
Can I have a rehearsal prior to my wedding day?
Yes. If you wish to rehearse in a specific space, that space can be reserved at no additional cost (if available).
Is onsite parking available for my guests?
Yes. However parking is paid at the rate of $2.00 per hour. The parking lots at TAM and Union Courthouse are operated by Republic Parking. We can provide contact information for Republic if you would like to arrange to pay for your guest’s parking in advance.
Are there nearby accommodations for our guests?
Yes. TAM is within walking distance of boutique Hotel Murano and the recently renovated Courtyard by Marriott. Click here for details.
Where can I obtain the general liability certificate of insurance?
TAM’s Private Events Coordinator can walk you through the process. Often you can get a special event rider through your homeowner’s insurance. Other resources include:
Are there any discounts for non-profit or military organizations?
Yes. Both are entitled to a 20% discount on venue fees. TAM sponsors also receive additional discounts. Click here for details.