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Volunteer Request Form

Please use this form to submit requests for volunteer assistance. A two week lead time is appreciated.

Please Note: This form is for internal staff use only.

Staff member submitting request*
First Name Last Name
What day(s) do you need assistance?*
If multiple days, please specify in the box below.
MM slash DD slash YYYY
Additional days of needed assistance
Volunteer Start Time*
What time would you like volunteers to arrive?

: Hours

Minutes

AM/PM
Volunteer End Time*

: Hours

Minutes

AM/PM
How many volunteers are you requesting?*
Please enter a number from 1 to 50.
Would you like volunteer shifts split?
- Yes
- No
- Not sure
What task(s) do you need assistance with?*
Please provide short detail about event, and what volunteers would be doing. Be as descriptive as possible and list different volunteer roles in new paragraphs. This text will be used to create the online listing for your volunteer shift(s).
Does this event/activity require specific skills or physical labor?*
Please be as descriptive as possible. The more details the better!
Website Link
If possible, please provide the Event/Activity URL that provides more information.
Who do they report to upon arrival?*
Please provide name(s) and method of contact (phone/email).
Are there any special instructions or details you want to relay to volunteers about this opportunity?
(e.g. attire, parking, perks, etc.)
Please provide any additional information that can help with making and fulfilling this request for volunteers.

Shortly after your request is received, the Volunteer Manager will:

Open shifts on VolunteerHub for signup
Determine a plan for sharing the opportunity with volunteers
Confirm shift posting(s) and communication plan with the staff member requesting help
Notify staff member of volunteer signups when requested

Note: You will receive email notifications from VolunteerHub when people signup for the shift(s) you listed above. Volunteers who’ve signed up will also receive an email reminder about the shift a few days beforehand.

The staff member submitting this request will be responsible for:

Communicating with registered volunteers prior to their arrival, as needed. (Please copy the Volunteer Manager on all communications with volunteers.)
Greeting and orienting volunteers when they are onsite
Preparing all necessary materials to complete the tasks and providing space to work
Providing enough work to fill the time span listed on VolunteerHub
Showing gratitude and appreciation for the time volunteers lend to the museum
Notifying the Volunteer Manager if any issues arise while working with volunteers

Volunteer Request Form

Shortly after your request is received, the Volunteer Manager will:

The staff member submitting this request will be responsible for:

If you need to make changes to your request after it has been submitted, please email Stacy Hicks, Volunteer Manager at SHicks@TacomaArtMuseum.org